Records

MikeOH58

MikeOH58

Well-Known Member
I was wondering how everyone keeps their records of sign off's for 3 years? On Sunday I will be giving my first BFR, which will be the first time I sign someone off and have maintain their record, and I was wondering where the best place to do it is.

A lot of people have told me just keep a record in the back of your logbook, but I don't know if I like the idea. I was thinking more along the lines of wanting to photocopy the endorsement I make in the guys logbook of the BFR, and storing it in that manner?

Whats the best way to do it?
 
MikeOH58 said:
On Sunday I will be giving my first BFR, which will be the first time I sign someone off and have maintain their record, and I was wondering where the best place to do it is.
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Which regulation requires that you keep track of FR's. (No such thing as a BFR.;))
 
tgrayson said:
Which regulation requires that you keep track of FR's. (No such thing as a BFR.;))
Click to expand...

Arghh....I've been an instructor for a little more than 24 hours and i've already made myself look like an arse! haha :crazy:


Sec. 61.189 - Flight instructor records.
(a) A flight instructor must sign the logbook of each person to whom that instructor has given flight training or ground training.
(b) A flight instructor must maintain a record in a logbook or a separate document that contains the following:
(1) The name of each person whose logbook or student pilot certificate that instructor has endorsed for solo flight privileges, and the date of the endorsement; and
(2) The name of each person that instructor has endorsed for a knowledge test or practical test, and the record shall also indicate the kind of test, the date, and the results.
(c) Each flight instructor must retain the records required by this section for at least 3 years.
 
MikeOH58 said:
Arghh....I've been an instructor for a little more than 24 hours and i've already made myself look like an arse! haha
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Hey, you have a whole lifetime ahead of you.:)

The Inspector on my CFI checkride asked me how long I had to keep pre-solo written exams. I started answering "Well, regulations require that we keep records for three years...." and he started nodding vigorously, so I shut up. I had started to add, "...but the pre-solo exam isn't one of them." I remembered the old sales adage: once you've made the sale, keep quiet.
 
MikeOH58 said:
Arghh....I've been an instructor for a little more than 24 hours and i've already made myself look like an arse! haha :crazy:


Sec. 61.189 - Flight instructor records.
(a) A flight instructor must sign the logbook of each person to whom that instructor has given flight training or ground training.
(b) A flight instructor must maintain a record in a logbook or a separate document that contains the following:
(1) The name of each person whose logbook or student pilot certificate that instructor has endorsed for solo flight privileges, and the date of the endorsement; and
(2) The name of each person that instructor has endorsed for a knowledge test or practical test, and the record shall also indicate the kind of test, the date, and the results.
(c) Each flight instructor must retain the records required by this section for at least 3 years.
Click to expand...

I kept mine updated in a Google Document, then emailed myself a copy once in a while. Since we printed them off a word document anyways....copy/paste/done.
 
My e-logbook program (Safelog) has a place for keeping records of endorsements. I put all of the info in there and also try to keep a photocopy of the logbook endorsement itself.
 
MikeOH58 said:
I was thinking more along the lines of wanting to photocopy the endorsement I make in the guys logbook of the BFR, and storing it in that manner?

Whats the best way to do it?
Click to expand...

Hi Mike,

That's exactly what I did.

I had one of those 10 dollar plastic boxes from "Office X" and file folders - for all new students I would make a folder photocopy and their "indent docs" for the TSA. Then, as I would make signoffs I would copy pages of their logbooks with the signoffs. Then, when signing them off for the PVT/COMM or whatever I would do the same... (along with a copy of the 8710 for me) when they passed (and the one case where one didn't) I would copy the license (or pink slip) and make sure that I have a copy of their whole logbook that I worked with them.

For Flight Reviews I usually would work students through a WINGS program. (that way I was getting credit too, and passing the liability to Uncle Sam) But, I just kept one folder for WINGS and one folder for Flight Reviews... I'd photocopy their "ident docs" and I'd photocopy all signatures I put in their book and staple them together with the ident stuff on top, write a date on it and put it in the folder. Oh, almost forgot, I had a folder for intros also... you won't remember 1/5 of the intro students so it's good to have a place for all of them also.

When the TSA came in to audit me... he told me that I had the best and most complete records that he ever saw. It's all about CYA. Also, it was no problem renewing my certificate. I hit the FSDO and brought out my folders and talked with the inspector about each of the students one folder at a time... after he saw 5 of them, he said "here you go.... one renewal"

Hope this helps... just remember... if nothing else, keep everything in one place. Maybe one of those 8 dollar cardboard accordian briefcases from "Office X." I copied everything... you don't have to, but it makes it easier.
 
tgrayson said:
Which regulation requires that you keep track of FR's. (No such thing as a BFR.;))
Click to expand...

sure there is, you just choose not to refer to it as a BFR.

tgrayson said:
The Inspector on my CFI checkride
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No such thing as a CFI (find me a reference to CFI or Certified Flight Instructor in part 61 or 91.) It's just FI;)

MikeOH58 said:
Arghh....I've been an instructor for a little more than 24 hours and i've already made myself look like an arse! haha :crazy:
Click to expand...

Naw, don't worry about it, if you're not careful he'll have you believing there is no such thing as centrifugal force.
 
I just use the back of the logbook method. I put together a sheet that is logbook-sized called "Endorsements Given" with columns and use that. I don't see much need for a copy of the endorsements I give - my read of the reg is that the FAA is just looking for a list from the CFI.

(The sheet is duplicated in my electronic Logbook in a separate table).
 
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