An Open Letter to the Airline History Museum Membership:
In light of previous letters and because, we have questions beyond the document entitled Airline History Museum Fundraising Statements of Revenue and Expenses pertaining to the October 6, 2007 Return to First Class (aka the Travolta Gala) – I, (Bill Doty, a member of AHM since last July) and, another recent member, Jim Alsup are writing this Open Letter to the Airline History Museum Membership. Please take the time to read all of this.
Jim Alsup and I are writing because we happen to have strong backgrounds in this kind of fundraising/special event staging. We both joined AHM well before October 6, 2007 (the date of the Travolta gala); we both offered to help on this Event though our offers were not accepted.
An annual benefit that Jim oversees has a gross take of approximately $300, 000.00 but differs in that expenditures are not permitted to exceed $100,000.00, rendering a profit of over $200,000.00.
The “profit” listed on the audit document was slightly over one-fourth that amount (indicating huge expenditures) - and, of that profit, $36,000 was immediately spent by the Board of Directors on (in our opinion, promotional) books to teachers when, in fact, there is a Museum to be supported, hangar rent to be paid, airliners to be restored, and certificates to be obtained – in a word, our survival.
Additionally, the paperwork for Jim’s annual event yields an accounting of approximate gross receipts within 24 hours of the occasion – to be finalized within a couple of weeks – not five months later and in a new calendar year. Those who attended RTFC must be particularly interested in what Educational Non-Profit Federal Tax Identification number is legitimate to write off their donation(s). It is our understanding that the monies were realized by The Committee though the Museum’s charge machines were used to collect.
This then is to request that the new Board of Directors instruct The (member and non-member) Committee who planned and executed the Return to First Class event, to answer the following questions immediately, in writing with full written backup – receipts and substantiation.
1. What entity charged and received monies for this Gala?
2. Is this entity a 501©(3) non-profit, making contributions tax deductible? Does this entity have a legitimate Federal Tax ID number that we can use before the April 15, 2008 Federal Tax filing deadline?
3. How and where were funds deposited for the last five months? How were they invested and at what rate of return?
4. Has any Return to First Class Committee member, (in or outside the Museum’s membership) been paid or otherwise received any amount of money (other than a reimbursement with receipt) directly or indirectly from funds realized or used in the production of this Event?
5. Which services for the Event were solicited by or offered to The Committee in kind (in exchange), or for free?
6. When will all of the RTFC Committee’s written and electronic documentation of the planning and execution of this Event, including but not limited to receipts, cancelled checks, memoranda, directives, and legal advice be made available to those in the membership wishing to see them?
7. Do the books for this event balance exactly? Which monies were realized (deposited) to the Museum within taxable year 2007? Which arrived in 2008?
8. Exactly who authorized the audit, who did the audit, who accepted the results of the audit, and when will the complete audit be open to the membership.
9. What research and authentication exactly was done, before the monies were expended, to learn about the books costing the membership $36,000.00. Who is the publisher of this book; is it National Education Association (NEA) recommended?
We also request that the new Board of Directors immediately discontinue its practice of holding portions of their meetings "in executive session" so that members taking the time and effort to attend will no longer be asked to leave. We ask that the Board of Directors publish email addresses and be prepared to answer questions of the membership at any time during their terms of office.
If you have questions please direct them to AHM President Bill Skaggs (if you have no address, we will be happy to document their receipt and deliver them unopened - please use the return address on the envelope).
Two concerned and dedicated AHM members,
Jim Alsup and Bill Doty