Actual cost to operate an air taxi.

alaskadrifter

Landing gear operator
So I’m sitting here on vacation with entirely too much time on my hands and was pondering what the actually costs to operate a Part 135 air taxi actually is. Of course there are the biggies like fuel/oil, Mx, engine overhaul, insurance, loan payments, taxes (local and federal), as well as other smaller items like tie down, computer/tablets, ground transportation. But what are some hidden gotchas? I’m mostly curious, I haven’t decided to quit the rat race yet;)! Also, insert old adage about making a small fortune in Aviation here :p.
 
Did you ever meet Thane, the fellow who operated a 172 air taxi in Aniak. About three years ago he figured his break even was around $320/hour. This was based on bush costs and his doing most of his own wrenching (he’s an A&P). If Thane is still in Aniak I’m sure he’d share his experience with you.

Do you remember Big Dog in Aniak? He did a lot of 135 work in Maules and Huskies. You could reach out to him, too. Or you could try Rober Van der Pool in Georgetown. The Van der Pools have been running 135 operations on the Kuskokwim for two generations.
 
Unless you operate on the Y-K “drop the stuff off to a native guy with a truck/snow machine/4-wheeler, facilities rental/acquisition/upkeep is something that adds a ridiculous amount of overhead.
 
Did you ever meet Thane, the fellow who operated a 172 air taxi in Aniak. About three years ago he figured his break even was around $320/hour. This was based on bush costs and his doing most of his own wrenching (he’s an A&P). If Thane is still in Aniak I’m sure he’d share his experience with you.

Do you remember Big Dog in Aniak? He did a lot of 135 work in Maules and Huskies. You could reach out to him, too. Or you could try Rober Van der Pool in Georgetown. The Van der Pools have been running 135 operations on the Kuskokwim for two generations.
Thane is awesome!
 
Did you ever meet Thane, the fellow who operated a 172 air taxi in Aniak. About three years ago he figured his break even was around $320/hour. This was based on bush costs and his doing most of his own wrenching (he’s an A&P). If Thane is still in Aniak I’m sure he’d share his experience with you.

Do you remember Big Dog in Aniak? He did a lot of 135 work in Maules and Huskies. You could reach out to him, too. Or you could try Rober Van der Pool in Georgetown. The Van der Pools have been running 135 operations on the Kuskokwim for two generations.
No, my time on the YK was mercifully short. Being your own A&P makes things a lot easier. I imagine if that’s the break even point on a 172 a sled is at least $100 more.
 
So I’m sitting here on vacation with entirely too much time on my hands and was pondering what the actually costs to operate a Part 135 air taxi actually is. Of course there are the biggies like fuel/oil, Mx, engine overhaul, insurance, loan payments, taxes (local and federal), as well as other smaller items like tie down, computer/tablets, ground transportation. But what are some hidden gotchas? I’m mostly curious, I haven’t decided to quit the rat race yet;)! Also, insert old adage about making a small fortune in Aviation here :p.

I have a spreadsheet somewhere I’ll look
 
Basically, the most important thing I've seen in an air taxi is keeping your overhead low. If you do that, you will be successful, it's when you start buying hangars and vans, and trying to compete with companies like Rav'n or Grant or hell, even Refro's out west that you get into trouble. Debt servicing is a killer too. Cash flow is the name of the game - your air taxi can be profitable, but without cash moving you won't be able to pay your people on time, buy parts, or otherwise do all that stuff that makes an airline successful. I'd avoid debt - or if you do get some to buy the airplane, you need to make paying it off your number one goal, then slowly buy assets from there.

So say you finance a caravan, even with $1 mil down, you're still looking at something close the $15,000 to $20,000 / month. While the van may look like a "money maker" on paper, because it's cheaper to operate and maintain than a Navajo, if the first 10 to 20 hours of flight time for the airplane are going to the bank you're not going to be doing well without an established customer base.

That's an extreme example, but consider even a 207. Suppose you purchase a really nice low time 207 (along with a single pilot certificate) for $200,000. A steal! You're still looking at something like $1200/month in financing on a 20 year note - realistically, on a 10 year note, you're looking at close to $2,000 - that's with around $30,000 down.

If you're an A&P and an IA, the costs for you go down pretty dramatically, but that's also a pretty dangerous game in and of itself. The temptation to "git'r'dun" is pretty high, and I'd almost never recommend that road, very few people I've met are strong enough to not skimp on MX when it's their money. The common thing I have heard from every one of them is, "I'm not doing anything unsafe, it's just saving a little money." Don't be that guy.

So what's it cost to run your air taxi?

Cost per hour = Engine Reserve + Prop Reserve + Fuel + Oil + Routine Maintenance Fund + Emergency Maintenance Fund + Pilot Wages

Cost per month = Building Overhead + Staff Overhead + Business Insurance + Aircraft Insurance + Aircraft Financing + Business Stuff

You can get quotes or at least deduce for pretty much everything there except for the Emergency Maintenance Fund money and Business Stuff, and that can be adjusted for over time. For Emergency Maintenance Fund money, throwing an extra $50 - $100 into the piggy bank rather than straight into your pocket is probably a solid bet with something like a 207 - the thing I heard was no less than 10% your charter rate. The other hard one to quantify is "Business Stuff" unless you're really familiar with the community, you're going to need to market to people. Even if you know everyone, you're going to need business cards, you're going to need a website (it's 2018 ffs!) , you're going to need phones, computers, and all that errata that's actually highly important to your business.

Honestly, the Business stuff is often MORE important than the airplanes for day to day operations and (at least in my experience) constitute the bulk of a small business's headaches. You can't take reservations if your phones don't work, you can't keep track of your schedule these days without some sort of computer tracking program, I mean,you can do it on paper - but you're going to forget stuff and screw things up if you do - and I know for a fact that Rav'n and Grant and damn near everyone else is using computers so they can't possibly screw it up. Along those same lines, you're going to spend a significant amount of your time with your nose in the 8900 unless you hire someone to do that...which gets spendy.

You can lease airplanes, and this changes the equation a little bit, but ultimately it's a minor change - the whole name of the game is money in versus money out - if you can keep the money out smaller than the money in, you'll be doing ok. If you're seasonal it changes the game a bit too.

So how do you do that? Well this is where it gets tricky.

Total cost per month = (Cost per hour) * (hours per month) + (Cost per month)

You need to set your charter rate so that you make enough money to at least meet this number - ideally, unless your wife is independently wealthy, you want to exceed it. How do you do that when you have no idea how much you'll be able to fly out of the gate? This is why keeping (Cost per month) as low as possible is critical to your business survival.

You're not going to get rich doing this, but you can probably expect profits around at least 2-8% if you're smart and not incompetent and the competition isn't too cut-throat. If you can find a niche (this is the best thing you can do), you actually can make a ton of money, but you have to find an under-exploited niche.
 
Basically, the most important thing I've seen in an air taxi is keeping your overhead low. If you do that, you will be successful, it's when you start buying hangars and vans, and trying to compete with companies like Rav'n or Grant or hell, even Refro's out west that you get into trouble. Debt servicing is a killer too. Cash flow is the name of the game - your air taxi can be profitable, but without cash moving you won't be able to pay your people on time, buy parts, or otherwise do all that stuff that makes an airline successful. I'd avoid debt - or if you do get some to buy the airplane, you need to make paying it off your number one goal, then slowly buy assets from there.

So say you finance a caravan, even with $1 mil down, you're still looking at something close the $15,000 to $20,000 / month. While the van may look like a "money maker" on paper, because it's cheaper to operate and maintain than a Navajo, if the first 10 to 20 hours of flight time for the airplane are going to the bank you're not going to be doing well without an established customer base.

That's an extreme example, but consider even a 207. Suppose you purchase a really nice low time 207 (along with a single pilot certificate) for $200,000. A steal! You're still looking at something like $1200/month in financing on a 20 year note - realistically, on a 10 year note, you're looking at close to $2,000 - that's with around $30,000 down.

If you're an A&P and an IA, the costs for you go down pretty dramatically, but that's also a pretty dangerous game in and of itself. The temptation to "git'r'dun" is pretty high, and I'd almost never recommend that road, very few people I've met are strong enough to not skimp on MX when it's their money. The common thing I have heard from every one of them is, "I'm not doing anything unsafe, it's just saving a little money." Don't be that guy.

So what's it cost to run your air taxi?

Cost per hour = Engine Reserve + Prop Reserve + Fuel + Oil + Routine Maintenance Fund + Emergency Maintenance Fund + Pilot Wages

Cost per month = Building Overhead + Staff Overhead + Business Insurance + Aircraft Insurance + Aircraft Financing + Business Stuff

You can get quotes or at least deduce for pretty much everything there except for the Emergency Maintenance Fund money and Business Stuff, and that can be adjusted for over time. For Emergency Maintenance Fund money, throwing an extra $50 - $100 into the piggy bank rather than straight into your pocket is probably a solid bet with something like a 207 - the thing I heard was no less than 10% your charter rate. The other hard one to quantify is "Business Stuff" unless you're really familiar with the community, you're going to need to market to people. Even if you know everyone, you're going to need business cards, you're going to need a website (it's 2018 ffs!) , you're going to need phones, computers, and all that errata that's actually highly important to your business.

Honestly, the Business stuff is often MORE important than the airplanes for day to day operations and (at least in my experience) constitute the bulk of a small business's headaches. You can't take reservations if your phones don't work, you can't keep track of your schedule these days without some sort of computer tracking program, I mean,you can do it on paper - but you're going to forget stuff and screw things up if you do - and I know for a fact that Rav'n and Grant and damn near everyone else is using computers so they can't possibly screw it up. Along those same lines, you're going to spend a significant amount of your time with your nose in the 8900 unless you hire someone to do that...which gets spendy.

You can lease airplanes, and this changes the equation a little bit, but ultimately it's a minor change - the whole name of the game is money in versus money out - if you can keep the money out smaller than the money in, you'll be doing ok. If you're seasonal it changes the game a bit too.

So how do you do that? Well this is where it gets tricky.

Total cost per month = (Cost per hour) * (hours per month) + (Cost per month)

You need to set your charter rate so that you make enough money to at least meet this number - ideally, unless your wife is independently wealthy, you want to exceed it. How do you do that when you have no idea how much you'll be able to fly out of the gate? This is why keeping (Cost per month) as low as possible is critical to your business survival.

You're not going to get rich doing this, but you can probably expect profits around at least 2-8% if you're smart and not incompetent and the competition isn't too cut-throat. If you can find a niche (this is the best thing you can do), you actually can make a ton of money, but you have to find an under-exploited niche.

@alaskadrifter

Then there is the almighty FAA. That alone could kill your idea before it gets off the ground. You've got to apply for a certificate. Thats a 3-5 year process before you can make your first penny. You'll have to have an airplane sitting around for the certificate for those 3-5 years. If you buy used they will want to inspect pretty much back to the day it rolled off the assembly line. Then they want a certain amount of cash in the bank. You'll need insurance. On airplane, on passengers, on just about everything. Then unless you are single pilot (and even then) you'll need employees with specific experience to apply. There are 4 specifically that have to be on the certificate. Each has to have 3 years (I think) of either 135 or 121 experience.

You can buy another company but then the FAA has to inspect you like it's a new application. And they get to approve you to operate or not. Again before you can make your first penney. And that's still a 3-5 year process. There are short cuts, like old owners can stay on the certificate, get your name added and let a year or two go by and remove the old owners. But if you get caught by the POI they can shut you down. For example old POI retires, new POI does an inspection and finds out what you did, new POI can shut down your operation and make you go through the full inspection. Thats 3-5 years.

And then if the FAA doesn't like you or your concept they can drag the inspection on forever until you run out of money and go away.

Then there are the local airports. Everyone will want a cut of your profits. They will demand you have all sorts of expenses to operate out of their airport if you are a regular. There will be landing fees, required insurance, they will require you get gas, ramp fees, terminal use fees, etc. Its endless.

I just went through this exercise and after 2 and a half years we shut it down before it even started. If you PM me an email I can send you our financial spreadsheet which included a lot of the start up costs.
 
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@ppragman has it well thought out. Pat, you must have given serious thought to this before. Probably before you had the chirrens, right?

@alaskadrifter, as for the 207 breakeven cost compared to a 172, I don’t think adding $100/hour will be enough. The 207 fuel burn is at least 50% more than that of a 172. I don’t know if IO-520 cylinders are twice the cost of O-320 or O-360 cylinders, but remember that the IO-520 has 50% more cylinders and they often don’t make it to TBO. As a rough guess I’d say that the 207 hourly maintenance reserve would be twice that of a 172.

You can call Ryan Air, Renfro, or Tom Ratledge at Yukon Helicopters to get their charter rates. You can figure that their rates are double their breakeven cost - that seems to be a general rule of thumb. From what I can tell, the guys who regularly don’t charge double their breakeven cost don’t stay in business for very long. Or, if you’re really serious about it, call Mike Hageland and ask him if you can buy him a lunch in exchange for picking his brains. Mike was the money guy, and nobody knows the finances like he does.
 
@alaskadrifter

Then there is the almighty FAA. That alone could kill your idea before it gets off the ground. You've got to apply for a certificate. Thats a 3-5 year process before you can make your first penny. You'll have to have an airplane sitting around for the certificate for those 3-5 years. If you buy used they will want to inspect pretty much back to the day it rolled off the assembly line. Then they want a certain amount of cash in the bank. You'll need insurance. On airplane, on passengers, on just about everything. Then unless you are single pilot (and even then) you'll need employees with specific experience to apply. There are 4 specifically that have to be on the certificate. Each has to have 3 years (I think) of either 135 or 121 experience.

You can buy another company but then the FAA has to inspect you like it's a new application. And they get to approve you to operate or not. Again before you can make your first penney. And that's still a 3-5 year process. There are short cuts, like old owners can stay on the certificate, get your name added and let a year or two go by and remove the old owners. But if you get caught by the POI they can shut you down. For example old POI retires, new POI does an inspection and finds out what you did, new POI can shut down your operation and make you go through the full inspection. Thats 3-5 years.

And then if the FAA doesn't like you or your concept they can drag the inspection on forever until you run out of money and go away.

Then there are the local airports. Everyone will want a cut of your profits. They will demand you have all sorts of expenses to operate out of their airport if you are a regular. There will be landing fees, required insurance, they will require you get gas, ramp fees, terminal use fees, etc. Its endless.

I just went through this exercise and after 2 and a half years we shut it down before it even started. If you PM me an email I can send you our financial spreadsheet which included a lot of the start up costs.

Same thing for me years ago, after 12 months of trying it was clear that it was not worth it.
 
Same thing for me years ago, after 12 months of trying it was clear that it was not worth it.

I can’t believe the crap the FAA gets away with. In our case it was intentional. They didn’t want us operating piston airplanes on scheduled routes in the PNW. So they dragged their feet till we gave up and ran out of money.

The FAA has absolutely no concern for the financial well being of thier customer.
 
@alaskadrifter

Then there is the almighty FAA. That alone could kill your idea before it gets off the ground. You've got to apply for a certificate. Thats a 3-5 year process before you can make your first penny. You'll have to have an airplane sitting around for the certificate for those 3-5 years. If you buy used they will want to inspect pretty much back to the day it rolled off the assembly line. Then they want a certain amount of cash in the bank. You'll need insurance. On airplane, on passengers, on just about everything. Then unless you are single pilot (and even then) you'll need employees with specific experience to apply. There are 4 specifically that have to be on the certificate. Each has to have 3 years (I think) of either 135 or 121 experience.

You can buy another company but then the FAA has to inspect you like it's a new application. And they get to approve you to operate or not. Again before you can make your first penney. And that's still a 3-5 year process. There are short cuts, like old owners can stay on the certificate, get your name added and let a year or two go by and remove the old owners. But if you get caught by the POI they can shut you down. For example old POI retires, new POI does an inspection and finds out what you did, new POI can shut down your operation and make you go through the full inspection. Thats 3-5 years.

And then if the FAA doesn't like you or your concept they can drag the inspection on forever until you run out of money and go away.

Then there are the local airports. Everyone will want a cut of your profits. They will demand you have all sorts of expenses to operate out of their airport if you are a regular. There will be landing fees, required insurance, they will require you get gas, ramp fees, terminal use fees, etc. Its endless.

I just went through this exercise and after 2 and a half years we shut it down before it even started. If you PM me an email I can send you our financial spreadsheet which included a lot of the start up costs.

For a single pilot certificate up here or even a basic the process is only 6 months or so, tops. A full might take a year if you have turbine equipment it’s not that bad. Lower 48 or scheduled service is another thing all together.
 
I can’t believe the crap the FAA gets away with. In our case it was intentional. They didn’t want us operating piston airplanes on scheduled routes in the PNW. So they dragged their feet till we gave up and ran out of money.

The FAA has absolutely no concern for the financial well being of thier customer.

I don't know the specifics of your operation so I won't judge, and I think it's bs if it was bangers that scared them off, but certificate holders aren't the FAA's customer, the travelling public is.
 
@alaskadrifter

Then there is the almighty FAA. That alone could kill your idea before it gets off the ground. You've got to apply for a certificate. Thats a 3-5 year process before you can make your first penny. You'll have to have an airplane sitting around for the certificate for those 3-5 years. If you buy used they will want to inspect pretty much back to the day it rolled off the assembly line. Then they want a certain amount of cash in the bank. You'll need insurance. On airplane, on passengers, on just about everything. Then unless you are single pilot (and even then) you'll need employees with specific experience to apply. There are 4 specifically that have to be on the certificate. Each has to have 3 years (I think) of either 135 or 121 experience.

You can buy another company but then the FAA has to inspect you like it's a new application. And they get to approve you to operate or not. Again before you can make your first penney. And that's still a 3-5 year process. There are short cuts, like old owners can stay on the certificate, get your name added and let a year or two go by and remove the old owners. But if you get caught by the POI they can shut you down. For example old POI retires, new POI does an inspection and finds out what you did, new POI can shut down your operation and make you go through the full inspection. Thats 3-5 years.

And then if the FAA doesn't like you or your concept they can drag the inspection on forever until you run out of money and go away.

Then there are the local airports. Everyone will want a cut of your profits. They will demand you have all sorts of expenses to operate out of their airport if you are a regular. There will be landing fees, required insurance, they will require you get gas, ramp fees, terminal use fees, etc. Its endless.

I just went through this exercise and after 2 and a half years we shut it down before it even started. If you PM me an email I can send you our financial spreadsheet which included a lot of the start up costs.

For a single pilot certificate up here or even a basic the process is only 6 months or so, tops. A full might take a year if you have turbine equipment it’s not that bad. Lower 48 or scheduled service is another thing all together.

Single pilot certificate is easy to get even in lower 48. Just had a buddy do it with a Cherokee six.
 
Single pilot certificate is easy to get even in lower 48. Just had a buddy do it with a Cherokee six.

Many FSDOs are reporting as much as a 6 year wait list. You have to get your certificate where you are operating. You can buy a company elsewhere that has a certificate but eventually you have to move the certificate to your primary operating area. Some FSDO will let you operate elsewhere temporarily but some POIs won’t.
 
Same thing for me years ago, after 12 months of trying it was clear that it was not worth it.

I can’t believe the crap the FAA gets away with. In our case it was intentional. They didn’t want us operating piston airplanes on scheduled routes in the PNW. So they dragged their feet till we gave up and ran out of money.

The FAA has absolutely no concern for the financial well being of thier customer.

If you can prove that, you gave a good case since that isn’t exactly promoting aviation commerce.
 
Oh, and since no one else has said it yet...
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